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How to Buy an AIO Printer

 & M. David Stone Contributing Editor

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Buying Guide: How to Buy an AIO Printer

There are plenty of ways to categorize all-in-ones (AIOs), but one of the most basic distinctions is between AIOs meant for the home and those meant for the office. The difference is so clear, in fact, that until recently you were pretty much forced to choose one or the other, with home AIOs focusing on photos and office AIOs focusing on office-centric features like faxing. Lately, however, more and more AIOs have managed to bridge the gap, with designs that address both areas. This increasingly common breed of AIOs is well suited for a dual role in the home and home office.

There are still differences in emphasis even among these dual-role AIOs, with some leaning more toward office tasks, and others weighted more heavily for the home. To qualify for home use, for example, an AIO needs to print photos at reasonably high quality, but some do the job better than others. In particular, the Canon Pixma MX850 and the HP Photosmart C7280 All-In-One are notable for their high-quality photos.

Other photo-centric features in all of these AIOs include direct printing from PictBridge cameras and memory cards as well as a flatbed to let you scan photos without damaging them. Most can also print directly from USB keys, and most include a reasonably large color LCD—3.3 inches in the case of the Brother MFC-685cw—to let you preview images before printing.

For the office role, these AIOs offer features you won't find in models meant strictly for home use. In addition to working as standalone copiers, they function as standalone fax machines, too. They also let you fax directly from your PC, so you don't have to print something before you can fax it. And they include automatic document feeders (ADFs) to handle multi-page documents easily.

As a group, these AIOs offer a little better paper handling than you'll find in AIOs aimed only for home use. Most, like the Lexmark X9575 Professional and Dell 948 All-In-One Printer, offer duplexing, to automatically print on both sides of the page. And most offer two paper trays, either standard or as an option. In some cases the second tray is designed strictly for 4-by-6 photo paper. In others, both trays are full size, giving you the choice of loading more paper, or loading two different kinds of paper—with photo paper in one tray and plain paper in the other, for example. That way, you can switch between printing documents and photos without having to change paper each time.

Finally, you'll find features in these AIOs that can come in equally handy for home and home office. Many of them offer network connections—wired, wireless, or both—making them easier to share for their dual roles. Some offer other connection options as well—notably Bluetooth, to let you print from camera phones and other Bluetooth devices. They also vary tremendously on attributes like speed, text quality, and paper capacity. In short, there are plenty of variations to choose from, as demonstrated by the five models listed here.

Featured in this Roundup:

Brother MFC-685cwBrother MFC-685cw ($200 street)
Although a low paper capacity makes the Brother MFC-685cw suitable for only light-duty printing, its compact size makes it easy to find space for. It's packed with features, including a phone answering machine and both wired and WiFi network support. It also offers the convenience of a second paper tray, for 4- by 6-inch photo paper.


FrontCanon Pixma MX850 ($279.99 direct)
As Canon's flagship business ink jet AIO, the Pixma MX850 delivers fast speed and high-quality output across the board. For office use, it not only offers duplex printing, but also a duplexing ADF, which lets you automatically scan double-sided originals. As a candidate for home use too, it's particularly notable for its photo speed and quality.


Right AngleDell 948 All-In-One Printer ($149 direct)
The Dell 948 All-In-One Printer delivers just about any AIO feature you're likely to need for an all-in-one for home, home office, or both. It lacks a network connection, which makes it primarily a personal AIO. You can, however, add an optional WiFi card ($40 direct) to make it easier to share the 948 among multiple computers.


HP Photosmart C7280HP Photosmart C7280 All-In-One ($299.99 direct)
Despite relatively slow print speed and low paper capacity, the HP Photosmart C7280 is a strong contender for the dual role of home and home-office AIO. In addition to offering high-quality photos for home use and all of the functions you need for office use, it adds conveniences that include a 50-sheet ADF, a network connector, and WiFi support.

Lexmark X9575Lexmark X9575 Professional ($249.99 direct)
One of the first models in Lexmark's new Professional series, the Lexmark X9575 Professional offers three features that distinguish the series: availability of a high-capacity print cartridge that ships with the printer, lifetime priority phone support, and a one-year warranty that includes next-business-day replacement.

About Our Expert

M. David Stone

M. David Stone

Contributing Editor

My Experience

Most of my current work for PCMag is about printers and projectors, but I've covered a wide variety of other subjects—in more than 4,000 pieces, over more than 40 years—including both computer-related areas and others ranging from ape language experiments, to politics, to cosmology, to space colonies. I've written for PCMag.com from its start, and for PC Magazine before that, as a Contributor, then a Contributing Editor, then as the Lead Analyst for Printers, Scanners, and Projectors, and now, after a short hiatus, back to Contributing Editor.

I'm pretty sure I'm the only person who worked on every "Project Printer" blockbuster PCMag ever produced, often writing 15 or more reviews for the year's big printer blowout. (I snuck in a single review one year when I was writing a book, strictly so I could keep that claim alive.)

I've always worked for PCMag as a freelancer, which has freed me to take time away to write nine books, be a major contributor to four others, and write for other publications, including Wired, Computer Shopper, Projector Central, and Science Digest, where I was Computers Editor. I also wrote a computer column at one point for The Newark Star-Ledger.

Although I started my career primarily as a science (mostly physics and astronomy) and science-fiction writer (published in Analog), my non-computer-related work runs the gamut from the Project Data Book for NASA's Upper Atmosphere Research Satellite (written for GE's Astro-Space Division) to the script for a video overview of a top company in the gaming industry (that would be gambling, not video games). My books include The Underground Guide to Color Printers (Addison-Wesley), Troubleshooting Your PC (Microsoft Press), and Faster, Smarter Digital Photography (Microsoft Press).

Having covered a wide range of subjects, I've developed a serial expertise in many of them. The ones most relevant to my current work at PCMag.com are all imaging technologies.

The Technology I Use

I buy new PCs for my writing desk infrequently, because it takes a week or more to customize the settings the way I want them. At the moment, I have an HP Envy tower running Windows 10, but it's old enough to have a Windows 7 sticker on it. Its latest lease on a longer life is courtesy of a newly installed 500GB Samsung SSD 870 EVO.

Elsewhere in my house is an assortment of older and newer PCs. The older ones are dedicated to specific tasks, like the one I've been using to slowly digitize all the paper stored in my filing cabinets, while the newer ones are testbeds for printer and projector reviews.

For writing, I use Microsoft Word 2003, because I find it too annoying to take my hands off the keyboard to give mouse commands using the Ribbon. My workhorse printers are a Xerox Phaser 6280 color laser and a Dymo LabelWriter 450 Twin Turbo for labels and stamps. I also have a Canon Pixma iP8720 for printing photos, and a Canon ImageFormula DR-C225 for scanning.

My first computer was bought to replace my IBM Selectric for writing. After rejecting both the IBM PC (which had just been introduced) and the Apple II because of the keyboards, I chose a Vector Graphics Vector 3 CP/M machine with dual floppies. The first MS-DOS machine I was willing to use for writing was the IBM AT, with its much-improved keyboard compared with the original PC and its gargantuan 20MB hard drive.

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