Pros & Cons
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- Affordable
- Excellent personal finance features
- Good invoice tools
- Tracks clients and projects
- Terrific mobile apps
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- Spending Plan requires a learning curve
- Disparate user interface for business features
- Client pages are confusing
- No separate item list
Quicken Business & Personal Specs
| All Major A/R, A/P Forms | |
| CRM Integration | |
| Customer/Vendor Portals | |
| Document Management | |
| Double Entry | |
| Live Support | |
| Mobile Access | |
| Multi-Currency | |
| Payroll | |
| Time Tracking | |
| Tracks Inventory | |
| Training Available |
Quicken Business & Personal, launched in early 2025, joins the power-user-friendly Quicken Classic and the web-first Quicken Simplifi to complete the company's lineup of personal finance software. However, whereas the latter two products focus on helping individuals manage their finances, Business & Personal adds features for small businesses. Built on top of the exceptional Simplifi framework, it supports clients and projects, as well as invoices and business-oriented reports. It lacks many of the tools that pricier, top-performing accounting apps offer, but it could still be a good option if you want to manage both your and your company's financial matters in one place. That said, FreshBooks, QuickBooks Online, and Wave are our Editors' Choice winners, respectively, for service-based businesses, companies that sell products and services, and sole proprietors who don't need payroll.
Pricing: More Affordable Than Many
Quicken Business & Personal costs $7.99 per month (billed annually) and supports up to 10 businesses. Zoho Books offers a free version and a $20-per-month Standard edition, but every other service I reviewed costs much more. The far more advanced QuickBooks Online starts at $38 per month, while Xero Established begins at $20 per month. If you currently use Quicken Simplifi ($5.99 per month, billed annually) and want to upgrade to Quicken Business & Personal, the company will charge you the difference between the two.
(Credit: Quicken/PCMag)Setting Up Your Business: Simple and Fast
If you already subscribe to Quicken Simplifi, you’ve likely connected your bank accounts and imported transactions (you can categorize any new accounts as either business or personal). Either way, you go through a setup process that’s similar to that of other accounting apps to create your business in Business & Personal. The site asks questions about your accounting method and business structure, for example, recommending the relevant income tax form.
The Settings menu guides you through general setup tasks, including selecting the notifications you want to view, establishing categorization rules, and reviewing recurring transactions. You can invite a partner or financial advisor to set up a unique login that allows them to view and modify any content within the app.
Interface and Ease of Use: Mostly Good
Managing your finances probably isn’t your favorite activity, but Quicken Business & Personal makes it as enjoyable as possible, thanks to a generous use of color and graphics. Most of the site is also intuitive to navigate. You can see most of what you need to know from the main dashboard. It displays your accounts and their balances on the left, while various card-like elements occupy the rest of the page. The latter are abbreviated versions of the site’s internal pages. For example, you can view snippets of your bills, credit score, income, top spending categories, investment holdings, and Spending Plan (Simplifi’s budgeting tool). Clicking on any of them opens more comprehensive pages.
Quicken Business & Personal is basically Simplifi with extra entries in the toolbar (including Clients & Projects and Invoices). Quicken could have done a better job of organizing the business sections to minimize confusion; these pages don't offer the same exceptional user experience as those on the personal finance side. Patriot Software offers a user-friendly and intuitive interface for its business tools.
Personal Finance Tools: Among the Best
Quicken Business & Personal’s core tools support every major element of personal finance, although some have been modified to accommodate this product's business focus. They include (in order of importance):
Transaction Management: This is one of Quicken Business & Personal’s strengths. Both accounting and personal finance applications import transactions from online financial institutions and place them in registers. They suggest categories for each (the accuracy of which is critical for reports and income taxes) and allow you to provide additional details. Quicken Business & Personal lets you mark transactions as one-time or recurring bills, as well as add attachments. It's possible to assign transactions to Clients and Projects and choose among both business and personal categories for them.
(Credit: Quicken/PCMag)The Spending Plan: The Spending Plan, which originated in Simplifi, is the site’s version of a budget. It’s more complex but also more effective than traditional budgets, which essentially estimate your earnings and expenditures for a given month. The Spending Plan categorizes your monthly earnings and spending into six distinct parts: Income, Bills, Planned Spending, Other Spending, Goals, and Remaining Balance for the Month. This feature’s page allows you to view all transactions of each type. Spending Watchlists enable you to view and track your spending based not only on a chosen category, but also on a specific payee or tag.
Savings Goals and Investments: Quicken Business & Personal’s Savings Goals are simple calculators that help you track your progress toward saving for specific purposes. The site’s investment management tools are more sophisticated. Once you enter or import your portfolio(s), you can view them in four customizable charts and tables: balances, performance, portfolio (with 15-minute delayed quotes), and transactions.
Bills and Income: If you have an online account with a biller, you can connect to it to receive reminders of automatic withdrawals or upcoming bills. You can also track refunds for products you’ve returned. You can also view a basic cash flow graph with various future date ranges. But this tool isn't as advanced as QuickBooks Online’s cash flow coverage.
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Planning Tools: Quicken Business & Personal’s simple retirement planner allows you to run what-if scenarios to gauge how various financial decisions might play out in later years. You can change variables such as annual living expenses, life expectancy, retirement age, and retirement income. The site also helps you understand why your credit score is what it is, so you can improve it.
Reports: Good Business Coverage
Some of the reports in Quicken Business & Personal carry over from Simplifi, but there are enough new, relevant, and customizable ones to answer the questions that small businesspeople might have, in line with the modest business features on offer. The service supports two standard financial reports, Balance Sheet and Profit & Loss. Its new tax report pulls out income and expenses that you might be able to claim on the IRS Form 1040 and Schedules A, C, E, and F. You can export this report to CSV and Excel or TXF and TXJ (tax software) formats.
Clients and Projects: Simple Records
Quicken Business & Personal supports three dedicated business tasks beyond reports: clients, projects, and invoices. You must always attach projects to clients, but you can create client records without attaching a project. Freelancers can use these tools to, for example, bill customers for the items and services they provide, such as content marketing pieces or web page designs. The site is most suitable for one-person operations that don’t require in-depth client or project management features, but need a way to track both in preparation for billing. The app’s price reflects its limitations.
(Credit: Quicken/PCMag)Client records accommodate only contact information. Once you add those details, the records move into a client list, which contains links to related actions, such as creating an invoice. Clients get dedicated landing pages that show detailed overviews of their financial interactions with you. For example, you can see totals for completed work and expenses that are ready to bill, along with what you still need to pay. It's also possible to tell whether clients are due a credit and the total income you received from them.
I found the Clients & Projects page confusing. The app doesn’t have a separate page for item and service records, to begin with. You create them in the Ready to Bill section on a client page, where they remain. Strangely, however, I couldn’t drill down to see the details behind the totals they contribute to, such as Unpaid and Expenses. The only way to access project records is through the client pages. The Clients & Projects pages of the app could benefit from reformatting and reorganization, as well as separate client and project landing pages.
Invoices: Great for the Intended Market
You can create and email simple invoices in Quicken Business & Personal, but it doesn't allow for much customization beyond adding a logo. You select a business and a client or project, verify the date and due date (which defaults to 30 days), and then click Add Item. Each line on the form displays fields for the date, item (which you can select from a drop-down list), quantity, and rate (these should appear automatically if you entered them in the Client & Project page), and taxable status (you can create custom sales tax rates). The site calculates a subtotal for each line and allows you to specify a discount before calculating the total.
(Credit: Quicken/PCMag)Quicken Business & Personal can also create invoices automatically by pulling in items from a client’s Ready to Bill list, along with any expenses that you mark as billable. Regardless of how you create an invoice, you can preview it before sending or marking it as sent. If you’ve connected a Stripe account, your clients can submit what they owe through it. You can enter payments manually or link them to the matching downloaded transaction that contains the payment.
(Credit: Quicken/PCMag)Given its price, I don't expect Quicken Business & Personal to have anywhere near the client and project management, as well as invoicing capabilities, of QuickBooks Online and Xero. Still, it took me a bit of time to get used to what should have been a simple set of processes. The organization of these three features is atypical and occasionally clunky. For example, I inadvertently added extra blank lines in the Ready to Bill section of a client and was unable to delete them. They carried over to the invoice, where I was finally able to eliminate them.
Quicken Business & Personal added some new features after I had completed my assessment, so they do not factor into the site's score. You can now create estimates, get an estimate of your quarterly income taxes, and track mileage. Sales receipts should be available soon as well.
Privacy: Is Quicken Business & Personal Safe to Use?
Security is a two-way street. You should guard your financial accounts with strong and unique passwords. And it's wise to never access such accounts on public Wi-Fi networks. Quicken Business & Personal supports multi-factor authentication (MFA) and transmits data from bank servers using standard 256-bit encryption. The information it downloads from your financial accounts remains confidential.
Mobile Apps: Just as Good as Desktop
I like Quicken Business & Personal’s mobile apps (available for Android and iOS). Like the browser-based version, you navigate the app using a comprehensive toolbar. The apps replicate the desktop version as much as they can, given the smaller screen size. I enjoyed using Quicken's business features more on mobile than on the web. Invoices are easy to create, even if it's understandably difficult to see previews of completed ones. Reports are simple to build and read.
(Credit: Quicken/PCMag)Final Thoughts
Quicken Business & Personal
Quicken Business & Personal combines first-class personal finance tools with basic invoicing and project management features for clients and projects.