Pros & Cons
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- Friendly interface
- Compelling Gantt chart experience
- Affordable
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- No automations, billing, invoicing, proofing, or form creation
- Limited dashboards and lackluster reports
- Light on AI features and integrations
GanttPro Specs
| Budgeting | |
| Customizable Roles/Permissions | |
| Dependencies | |
| Gantt Charts | |
| Guest/Client Access | |
| In-App Task Timer | |
| Number of Projects in Free Account | N/A |
| Price Per Person Per Month | $8 |
| Resource Management | |
| Storage Included at Price Listed | N/A |
| Storage Space for Free Accounts | N/A |
| Time Estimates |
GanttPro isn't nearly as complicated or expensive as most other project management apps. With affordable premium plans, a focus on Gantt chart views, and a highly accessible user experience, the app should appeal if you are new to project management or your team has relatively simple needs. However, GanttPro’s streamlined feature set, unimpressive dashboards and reports, and limited AI features and integrations are clear downsides for experienced or growing teams. We've lowered its rating since our last review because it's not competitive with our more full-featured Editors' Choice winners: Teamwork is ideal for client work, while Zoho Projects better suits small and growing teams.
Pricing: No Free Version, But It's Still Affordable
GanttPro has four plans that scale up in cost and features: Core, Advanced, Business, and Enterprise. You can sign up for a 14-day trial of the Core, Advanced, and Business plans, but GanttPro doesn’t have a dedicated free plan.
The Core plan ($8 per user per month, billed annually) includes collaboration features, critical paths, deadlines and milestones, dependencies, several views (board, dashboard, Gantt, and list), a limited number of integrations, a project calendar, and more. You can also use GanttPro’s AI Gantt chart maker on any plan. However, the Core plan lacks budget planning, calendar and workload management, and custom task fields, to name just a few features.
The Advanced level ($12 per user per month, billed annually) adds a calendar view, custom project templates, overdue tasks, and more. Though Advanced doesn’t introduce many features compared with Core, some, such as custom task fields, might be essential to your workflow.
The Business level ($19 per user per month, billed annually) introduces budget planning, Portfolios, reports, time tracking, workload management, and more. The biggest difference between the Advanced and Business plans revolves around resource management; the latter is far more robust in this area.
The Enterprise tier ($35 per user per month, billed annually) adds onboarding assistance, priority support, single sign-on support, and more. The differences between the Business and Enterprise levels are subtle, so your team might not feel the need to pay the latter's significantly higher rates.
The prices above are for 15 or fewer users. If your team encompasses 20 to 35 members, GanttPro offers slight discounts: $7 for Core, $10 for Advanced, $17 for Business, and $30 for Enterprise per user per month, billed annually. If your team has 40 or more members, you need to contact GanttPro directly to get a quote.
GanttPro's starting plan is less expensive than Teamwork's ($10 per user per month, billed annually) and more expensive than Zoho Projects's ($4 per user per month, billed annually). Many project management apps, including Teamwork and Zoho Projects, offer free versions, whereas GanttPro doesn't. Furthermore, although GanttPro isn’t much more expensive than most of its competitors, it doesn’t offer as many features either, which weakens its value proposition.
Interface and Ease of Use: Get Going Without Much Fuss
You can use GanttPro via mobile apps (available for Android and iOS) or on the web. It's simple to create an account, set up a project, and start exploring. Moreover, GanttPro’s interface is easy to grasp and understand, especially for a project management app. It never fills its pages with an overwhelming number of buttons or interactive elements, unlike Wrike.
A menu on the left contains GanttPro’s pages, including Communication, Portfolios, Projects, Reports, Tasks, Time Log, and Workload. When you open a page, a dynamic menu at the top of the screen provides settings and ways to interact with it. Hopping between a project, your assigned tasks, or anything else takes just a click. Even if you aren’t familiar with project management, you won’t get lost navigating around GanttPro.
If you do have questions, you can click the Help button at the bottom left of the screen to access a knowledge base full of documentation and tips, a support chat with a customer service representative, or video tutorials that explain how to do things like create projects, structure tasks, or work with custom fields, among other things.
Managing Projects: Straightforward, But Light on Features
The first step toward managing projects is creating one, which you can do from various premade templates, from scratch, or with AI. If you opt to use AI, GanttPro provides a ton of sample prompts, but you can also simply write a unique description. Additionally, you can create a project by importing a file from Excel or Jira. Regardless of how you make your project, you can customize it to meet your team’s needs and preferences.
For example, I explained to the AI that I needed to manage an editorial team covering consumer technology and related topics. In just about a minute, I got a project with different tasks for drafting news articles and planning an editorial calendar, complete with roles such as copy editor, managing editor, and staff writer, all ready for me to customize.
GanttPro’s default view is, as you might expect, a Gantt chart, but you can swap to board or list options. The menu at the top of the project interface includes tabs for Calendar, Dashboard, Workload, and People. Whether you want to see all your tasks in a spreadsheet (in the list view) or take a look at the overall progress of a project (in the Dashboard tab), the interface neatly encompasses all that functionality.
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Every project has tasks, which you can customize. In the project list view I created above, tasks include fields for assignee, name, start date, status, and time log. I added fields for editor, priority, and team in just a few clicks. You can click on a task to add dependencies, attach files, leave comments, see details, write descriptions, and more. If you want to attach subtasks to tasks, just click the ellipsis next to a task. Just keep in mind that if you don’t use the Gantt chart view, subtasks don't have clear visual links to parent tasks.
GanttPro supports time tracking and workload management. Within tasks, you can manually add the time you spend on them, or start a timer to automatically track it. Open the time log tab on the left menu to see how much time you spend working in general. You can also assign workloads to tasks by clicking on a task’s assigned field. This lets you allocate a team member’s overall time (and daily time), which you can track in the workload tab.
Missing Features: Automations, Billing, and More
Unlike many project management apps, GanttPro doesn’t offer billing, form creation, invoicing, or proofing. If you rely on these features, you either need to look into a different project management solution or invest in standalone services that focus on those needs. These aren’t necessarily essential features for managing projects, but most competing apps include at least some of them, so GanttPro’s omission of them all disappoints.
GanttPro also lacks automations and doesn't integrate with IFTTT to help bridge the gap, either. Many project management apps support automations in the form of ‘If this, then that’ rules. You can use these, for example, to send a notification to a manager whenever someone marks a task as complete, among many other things. Depending on your workload, automations can be essential and save significant time. If you want or need automations, GanttPro isn't a good fit.
AI features are also noticeably absent in GanttPro. As mentioned above, you can create projects with AI, which can be a better way to get started than by creating everything from scratch or working off a premade template, but that’s all GanttPro offers. Other project management apps have AI agents, AI assistants, AI automations, AI image and text generation, and more.
Dashboards, Portfolios, and Reports: Relatively Bare-Bones
If you want to track the progress of your projects, GanttPro offers several ways to do so. Within each project, you can view your dashboard, a collection of widgets that give you a bird’s-eye view of a project’s status. Widgets cover budgeting, tasks, time spent on tasks, and scheduling, and you can toggle each widget as you please. Dashboards can also track milestones, which are goals that function much like tasks. Milestones can have dependent tasks to help you track important checkpoints in a project. Like subtasks, milestones are easiest to visualize with the Gantt chart view.
Portfolios are to projects as projects are to tasks. Think of a portfolio as a collection of projects. Portfolios have dedicated View (Gantt chart, list, and projects), Workload, and Dashboard tabs to help you track progress across multiple projects at once. The portfolio dashboard is very similar to the project dashboard, with widgets for milestones, tasks, and projects. Although dashboards can be useful, I would like more widget options.
You can also generate reports in GanttPro that cover portfolios or projects. Reports can vary, but they may include budget analyses, pie charts of current statuses, timelines of milestones, and more. All you need to do is select a report and choose the portfolio or project you want to see more data on. I appreciate how straightforward the process is and how useful these metrics can be, but the reports are still fairly basic. When I selected the Projects By Status report for the project I created above, the resulting report was mostly blank, with a pie chart in the middle.
Communication and Collaboration: Commenting But Nothing Else
Your team inevitably uses a dedicated communication app, such as Microsoft Teams or Slack, but sometimes it’s just more convenient to communicate with team members about tasks or projects on the platform you’re already using. GanttPro allows you to comment on (and mention others in) milestones and tasks, while GanttPro’s Communication Hub makes it easy to keep track of any comments people send you, or that pop up on relevant tasks.
This system works, but it falls short of direct messaging, which some competitors, like Teamwork, offer. Even though you will likely have other ways to contact team members, I appreciate the ability to send a quick message about a task inside your project management app. GanttPro also doesn’t offer any other collaboration-focused features. For comparison, Wrike's Whiteboard add-on facilitates collaboration on a virtual canvas.
Integrations: Just 7 Simple Options
Many project management apps have dozens or even hundreds of pre-built integrations, but GanttPro offers just seven: Google Calendar, Google Drive, Jira, Microsoft Excel, Microsoft Project, Microsoft Teams, OneDrive, Outlook, and Slack. Since GanttPro is light on features compared with its competitors, I expected more out of its integration potential. An API is available for custom solutions.
The integrations themselves are also fairly basic. For example, they enable you to attach Google Drive and OneDrive files to tasks or get GanttPro notifications in Microsoft Teams or Slack. These work fine, but alternatives have far more unique integrations. Smartsheet, for example, integrates with SmartBackup, allowing you to back up and restore all your Smartsheet data.
Security: Is Your Data Safe With GanttPro?
GanttPro’s privacy policy is fairly short, which is usually a good sign for your data. Reading through it, I didn’t notice any major red flags. GanttPro clearly outlines the data it collects, which encompasses company information, information you share in communications with GanttPro, technical data, and user account information.
According to GanttPro, the company doesn’t sell, trade, or transfer your data to outside parties, and you also reserve the right to delete your data from GanttPro’s servers at any time. I couldn’t find any evidence of hacks, leaks, or security breaches related to GanttPro in recent memory, either. Furthermore, all GanttPro plans support multi-factor authentication, while GanttPro’s top Enterprise plan also supports single sign-on.
Final Thoughts
(Credit: GanttPro)
GanttPro
GanttPro's ease of use and reasonable pricing make it a worthwhile solution for small teams new to project management, though it's missing several common features.