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GoTasks (for iPad)

 & Jill Duffy Contributor

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Task-management apps are a dime a dozen, though it's hard to find one that has the special feature  you just happen to need. If integration with Google Tasks is what you're after, GoTasks is a suitable free option. If you need collaborative features or integration with other services, however, look elsewhere. - iPad Apps
3.5 Good

The Bottom Line

Task-management apps are a dime a dozen, though it's hard to find one that has the special feature  you just happen to need. If integration with Google Tasks is what you're after, GoTasks is a suitable free option. If you need collaborative features or integration with other services, however, look elsewhere.

Pros & Cons

    • Works with Google Tasks.
    • Syncs fast when connected to the Internet.
    • Great customization options.
    • Offers many more features than Google Tasks alone.
    • Free.
    • No collaboration features.
    • Indenting (nesting) tasks is not intuitive and finicky in operation.
    • No integration options aside from Google.

Mobile task-management apps are a dime a dozen, though it can be tough to find the one that has a single special feature you need. If integration with Google Tasks or Google Apps is what you're after, then GoTasks for iPad (free) is a perfectly capable solution. A clean interface, good customization options, and mostly intuitive controls keep this app simple and useful. You won't find collaborative features or integration options with other services, like Evernote or Dropbox.

Like most task-management apps, GoTasks lets you separate your to-do items into different projects or "lists," which you can color code. So, for example, you could have a Project A list show up as blue, a Project B list assigned to pink, and a Project C list showing in green. The coloring is subtle, showing up as a single strip to the left of each task, and as a bullet point to the left of the list name.

When you first download GoTasks, you can connect it to a Google account to integrate it with Google Tasks, which requires an Internet connection, or you can skip that aspect altogether and use GoTasks independently and offline. Or both. It's entirely possible to keep some lists in your Gmail Tasks "account" and others in your GoTasks account. Within the app, you can view those accounts together or separately, and moving between the various viewing options is straightforward and simple.

(If you've never used Google Tasks, it's  hidden within Gmail. In the upper left corner of Gmail, just above the Compose button, you'll find a down-facing triangle. Click that to get to Tasks. It'll pop up in the lower right, similar to a Gmail chat box.)

As you add tasks, set deadline and alert reminders on them, rearrange them, or sort them according to name or due date, the majority of the features work well and are simple to learn. A few guidelines for using appear when you first fire it up, listed as tasks that you can delete once you've learned the ropes. The only feature I found highly unintuitive was nesting tasks as sub-tasks. I had to go to the developer's website to learn how it works. As it turns out, you first have to make sure your tasks are sorted "manually," and then order the tasks so that the subtasks are below the parent task. Then you can gently swipe the task beneath the parent to the right, and it will turn into a sub-task. I wasted some time trying to drag and drop child tasks onto a parent only to feel very frustrated that it didn't work. Drag-and-drop seemed like the way to go seeing as that's the operation you use to manually sort tasks.

Sometimes, in the process of writing in new tasks and hitting "Next," you'll create a task that's blank, and GoTasks saves it, which I wish it wouldn't do. This isn't the first time I've seen a task-management app save empty tasks (Google Keep used to exhibit a similar problem, though it seems to have been fixed), but it's a flaw that should be corrected.

GoTasks doesn't have any collaboration features or integration with services other than Google. Awesome Note ($3.99) for iPhone and iPad integrates with both Evernote and Google Drive. It's an app I've personally used for quite some time for my personal and work to-do lists. For collaboration, Asana is the way to go. Asana is also free for up to 30 people, and while there is an Asana iPhone app (free) and Android app, there's no dedicated iPad app. The Asana website does work in Safari on an iPad, however, so you can get around the issue of not having a dedicated iPad app that way.

For collaboration, I highly recommend Asana for task-management. For solo use, it all depends on the key features you need. I like how Awesome Note integrates with Evernote and Dropbox, but there are many great ones with other features. Any.do, for example, syncs effortlessly between its iPhone app, Android app, and Chrome plug-in. Todoist, Remember the Milk, Reminders, and Microsoft OneNote are all great options depending on what you need. But if you're a Google Task user, give GoTasks a whirl. 

Final Thoughts

Task-management apps are a dime a dozen, though it's hard to find one that has the special feature  you just happen to need. If integration with Google Tasks is what you're after, GoTasks is a suitable free option. If you need collaborative features or integration with other services, however, look elsewhere. - iPad Apps

GoTasks (for iPad)

3.5 Good

Task-management apps are a dime a dozen, though it's hard to find one that has the special feature  you just happen to need. If integration with Google Tasks is what you're after, GoTasks is a suitable free option. If you need collaborative features or integration with other services, however, look elsewhere.

About Our Expert

Jill Duffy

Jill Duffy

Contributor

My Experience

I'm an expert in software and work-related issues, and I have been contributing to PCMag since 2011. I launched the column Get Organized in 2012 and ran it through 2024, offering advice on how to manage all the devices, apps, digital photos, email, and other technology that can make you feel overwhelmed. That column turned into the book Get Organized: How to Clean Up Your Messy Digital Life. I was also the first product reviewer at PCMag to test fitness gadgets, including everything from early Fitbits to smart bras.

Currently, I'm passionate about the meaning of work and work culture, and I enjoy writing about how managers and employees can communicate better, with or without software. My most recent book is The Everything Guide to Remote Work. I also love a good workplace drama. 

In addition to writing about work, I cover online education, focusing on learning for personal enrichment and skills development. I have a soft spot for really good language-learning software. Although I grew up speaking only English, some twists and turns in life led me to learn Spanish, Romanian, and a bit of American Sign Language. I've studied at the university level, as well as at the Foreign Service Institute, where US diplomats and ambassadors learn languages.

My writing has also appeared in WIRED, the BBC, Gloria, Refinery29, and Popular Science, among other publications.

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The Technology I Use

Squeezing every last bit of usage out of the devices I already own is the only way I can tolerate my personal consumption. In other words, I do not own the latest cutting-edge technology. I buy things that will last and try to take care of them.

My life is organized by Todoist, and my notes live in Joplin. Where would I be without Dashlane as my password manager? Probably locked out of all my many online accounts—I have more than 1,000 of them.

When I share my contact information, it's an excruciatingly long list of phone numbers, messaging apps, and email addresses, because it's essential to stay flexible while also remaining somewhat mysterious.

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