(Credit: René Ramos; Google)
Are you a night owl who hammers out email after email into the wee hours of the morning? Maybe you spring out of bed at 5 a.m. and start firing off messages to team members, or spend your Sunday night catching up on email before the week starts.
That's great—for you. But there are probably some people on your team who would prefer not to deal with after-hours emails. Even if you say something can wait until the morning, many feel compelled to answer immediately.
Luckily, Google lets you schedule emails in Gmail, so you can cross things off your to-do list without bothering your coworkers outside of normal business hours. The process works roughly the same on the web and in the iOS and Android mobile apps.
Schedule an Email
(Credit: PCMag / Google)The obvious first step is to compose the email you need to send. Once you add a recipient, the message can be scheduled. At the bottom of the email window, you will notice a drop-down menu next to the Send button. Click it and choose Schedule send. Mobile users can access this option in the three-dot menu.
(Credit: PCMag / Google)A pop-up box appears with several quick scheduling times if you want the email sent out tomorrow morning, tomorrow afternoon, or tomorrow night.
(Credit: PCMag / Google)If none of those work, choose Pick date & time to pick a specific date on the calendar. You can specify the exact time and even schedule it for a different year. Once you choose a time and date, the email will be scheduled.
(Credit: PCMag / Google)A new Scheduled folder will become visible in Gmail, displaying how many scheduled emails you have pending (Google says you can have up to 100). Open this folder to see all your scheduled emails with dates showing when they will be sent out.
(Credit: PCMag / Google)How to Cancel Scheduled Emails
(Credit: PCMag / Google)If you need to undo a scheduled email, open the Scheduled folder, click the box next to the email (long-press on the email on mobile), then choose Cancel Send at the top of the menu.
Otherwise, you can open the email in question and click Cancel send to put it back into drafts. Apple iOS users also have the option to delete the scheduled email completely.