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Personal Document Scanners

 & M. David Stone Contributing Editor

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Buying Guide: Personal Document Scanners

If you need a personal scanner for your office desk—whether for a one-person home office or for your workspace in a large company—what you should be looking for is almost certainly a document scanner. By definition, these scanners are designed primarily for documents, as opposed to photos or books, for example.

Typical document scanners, like the Canon DR-2580C, Epson WorkForce Pro GT-S50, and Fujitsu ScanSnap S1500 offer automatic document feeders (ADFs) for handling multipage document easily, and most include two scan elements so they can scan in duplex mode (scanning both sides of each page at once). They generally have two speed ratings—one for pages per minute (ppm) and one for images per minute (ipm), with one image on each side of the page. In most cases the ipm rating is double the ppm rating.

If all you scan are single-sided documents, you may be able to save a few dollars with a scanner that scans in simplex mode only. And if you occasionally need to scan originals like book or magazine pages that won't fit through a sheet feeder, you might want to consider a model like the Epson WorkForce GT-1500, which offers a flatbed in addition to its ADF. Here's an assortment of choices for personal document scanners.

Featured in this Roundup:

Canon DR-2580C Canon DR-2580C ($680 street)

The Canon DR-2580C is rated at a relatively fast 25 ppm and 50 ipm, but it's even faster for real-world use than the rating implies. Canon's optical character recognition (OCR) feature can recognize text without slowing the scanner down, so if you're scanning to a searchable PDF file—which is the most common format for document scanning—the DR-2580C will finish the job far ahead of competitors that can scan faster but take longer to recognize the text.

Epson WorkForce GT-1500 : Angle Epson WorkForce GT-1500 ($349.99 direct)

One of the few low-priced document scanners to include a flatbed along with its ADF, the Epson WorkForce GT-1500 is an attractive choice for anyone on a tight budget. One way it keeps the price down is by limiting the ADF to simplex scanning. However, a manual duplex feature lets you turn the stack over and scan the second side, with the scan software automatically putting the pages in the right order.

Epson WorkForce Pro GT-S50 : Angle Epson WorkForce Pro GT-S50 ($499.99 direct)

The Epson WorkForce Pro GT-S50 is small enough to fit on a desktop to use as a personal document scanner, but heavy-duty enough to handle all the document-scanning needs for a small office or workgroup. Rated at 25 ppm and 50 ipm, it's designed to go through stacks of pages in a hurry, and the ADF can hold up to 75 pages, making it easy to load hefty documents.

Fujitsu ScanSnap S1500 : Angle Fujitsu ScanSnap S1500 ($495 direct)

The latest and greatest ScanSnap model, the Fujitsu ScanSnap S1500, scans at 20 ppm and 40 ipm, delivering fast desktop scanning for documents. It can also scan business cards, and it comes with a capable business-card program that turns the S1500 into a terrific business-card scanner as well.

About Our Expert

M. David Stone

M. David Stone

Contributing Editor

My Experience

Most of my current work for PCMag is about printers and projectors, but I've covered a wide variety of other subjects—in more than 4,000 pieces, over more than 40 years—including both computer-related areas and others ranging from ape language experiments, to politics, to cosmology, to space colonies. I've written for PCMag.com from its start, and for PC Magazine before that, as a Contributor, then a Contributing Editor, then as the Lead Analyst for Printers, Scanners, and Projectors, and now, after a short hiatus, back to Contributing Editor.

I'm pretty sure I'm the only person who worked on every "Project Printer" blockbuster PCMag ever produced, often writing 15 or more reviews for the year's big printer blowout. (I snuck in a single review one year when I was writing a book, strictly so I could keep that claim alive.)

I've always worked for PCMag as a freelancer, which has freed me to take time away to write nine books, be a major contributor to four others, and write for other publications, including Wired, Computer Shopper, Projector Central, and Science Digest, where I was Computers Editor. I also wrote a computer column at one point for The Newark Star-Ledger.

Although I started my career primarily as a science (mostly physics and astronomy) and science-fiction writer (published in Analog), my non-computer-related work runs the gamut from the Project Data Book for NASA's Upper Atmosphere Research Satellite (written for GE's Astro-Space Division) to the script for a video overview of a top company in the gaming industry (that would be gambling, not video games). My books include The Underground Guide to Color Printers (Addison-Wesley), Troubleshooting Your PC (Microsoft Press), and Faster, Smarter Digital Photography (Microsoft Press).

Having covered a wide range of subjects, I've developed a serial expertise in many of them. The ones most relevant to my current work at PCMag.com are all imaging technologies.

The Technology I Use

I buy new PCs for my writing desk infrequently, because it takes a week or more to customize the settings the way I want them. At the moment, I have an HP Envy tower running Windows 10, but it's old enough to have a Windows 7 sticker on it. Its latest lease on a longer life is courtesy of a newly installed 500GB Samsung SSD 870 EVO.

Elsewhere in my house is an assortment of older and newer PCs. The older ones are dedicated to specific tasks, like the one I've been using to slowly digitize all the paper stored in my filing cabinets, while the newer ones are testbeds for printer and projector reviews.

For writing, I use Microsoft Word 2003, because I find it too annoying to take my hands off the keyboard to give mouse commands using the Ribbon. My workhorse printers are a Xerox Phaser 6280 color laser and a Dymo LabelWriter 450 Twin Turbo for labels and stamps. I also have a Canon Pixma iP8720 for printing photos, and a Canon ImageFormula DR-C225 for scanning.

My first computer was bought to replace my IBM Selectric for writing. After rejecting both the IBM PC (which had just been introduced) and the Apple II because of the keyboards, I chose a Vector Graphics Vector 3 CP/M machine with dual floppies. The first MS-DOS machine I was willing to use for writing was the IBM AT, with its much-improved keyboard compared with the original PC and its gargantuan 20MB hard drive.

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